Honest comparison
Gravity Tables vs Tablesome.
Both display form entries as front-end tables, Tablesome supports several form plugins (Gravity Forms, CF7, WPForms, Fluent Forms); Gravity Tables is Gravity-Forms-only and goes deeper on it. Pick by whether you need cross-plugin support or Gravity-Forms-specific depth.
Tablesome is broader (multiple form plugins). Gravity Tables is deeper (Gravity Forms only, but with editing, charts, maps, and a 3-layer permission model).
Pick Gravity Tables when
- Your forms are Gravity Forms, you don't need cross-plugin support, you need Gravity-Forms-specific depth
- You need frontend cell editing with the GF validation pipeline (Tablesome's editing is shallower)
- You need charts and maps from the same data, `[gravity_chart]` and `[gravity_map]` shortcodes are native (Tablesome doesn't ship these)
- You need a 3-layer permission model (`allowed_roles` + `allow_edit` + `edit_permissions`) for role-gated per-column edits
- You need a full audit log of every edit and bulk action (Tablesome's audit is lighter)
- You need streaming exports for 25,000+ row datasets without OOM
Pick Tablesome when
Form entries → tables plugin focused on Gravity Forms, Contact Form 7, WPForms, Fluent Forms
- You're on Contact Form 7, WPForms, or Fluent Forms, not Gravity Forms
- You're running multiple form plugins in parallel and want one tables plugin to cover them all
- You need automation triggers built into the table layer (Tablesome includes a Zapier-like rule engine for "when entry X happens, do Y")
- You're comfortable with drag-and-drop column configuration as the primary UX rather than a shortcode-first API
- Your team prefers an all-in-one table-and-automation product to a focused single-purpose plugin
Feature-by-feature
No marketing checkmarks. Real differences.
Some features only one of us has. Some are present in both but implemented differently. We tell you which.
| Feature | Gravity Tables | Tablesome |
|---|---|---|
| Source: Gravity Forms entries | Yes | Yes |
| Source: Contact Form 7 | Yes | |
| Source: WPForms | Yes | |
| Source: Fluent Forms | Yes | |
| Frontend cell editing | Yes | Limited (Pro) |
| Edit through GF validation pipeline | Yes | N/A, generic editor |
| Keyboard nav (Tab / Cmd-Z) | Yes | |
| 3-layer permission model | Yes | Per-table role gate only |
| Per-column edit role gates | Yes | |
| Bulk actions + custom actions | Yes | Built-in only |
| Audit log on every change | Yes | Limited |
| `[gravity_chart]` shortcode | Yes | |
| `[gravity_map]` shortcode | Yes | |
| Group-by + Top-N display | Yes | |
| Flip responsive mode | Yes | Cards / scroll only |
| CSV / Excel / PDF export | All native, streamed past 25k rows | CSV / Excel native, PDF Pro |
| CSV import (bulk entry creation) | Yes | Pro |
| Automation rules (when-X-do-Y) | Via lifecycle hook | Built-in rule engine |
| Native Gutenberg block | Yes | Yes |
| Native Elementor widget | Yes | Generic shortcode |
| REST API (`/wp-json/gt/v1/`) | Yes | Limited |
| WordPress.org listed | Yes | Yes |
| Pricing (Pro tier) | $95.88/yr | $59/yr starter, $99/yr Pro |
The bottom line
Tablesome is the right choice if your forms aren't Gravity Forms, it's genuinely useful as a multi-source tables plugin and its built-in automation rules are nice. If your forms are Gravity Forms specifically, Gravity Tables wins on editing depth, the 3-layer permission model, charts and maps as first-class shortcodes, streaming exports, and the audit log. Pick by what you need most: breadth across form plugins (Tablesome) or depth on Gravity Forms (us).
Compiled by someone who has shipped Gravity Forms projects for 7+ years and uses both tools where appropriate. If you want a second opinion on which fits your specific case, email me, I'll tell you straight.
Common use cases
If you're evaluating Tablesome for…
…here's how Gravity Tables fits each of these jobs.
- 🪪 Customer portals Let customers view and edit their own submissions, orders, profiles, support tickets, without ever logging into wp-admin.
- 🎟️ Event management Live registrations, real-time check-ins, RSVP tracking. Your team sees attendance change as the event runs.
- 🤝 Team collaboration A shared, editable table everyone updates from the front-end. No more "who has the latest version of the spreadsheet?"
- 👥 HR & onboarding Employee dashboards, application status tracking, document checklists, driven by the forms you already use.
- 🩺 Healthcare Appointment management, patient intake forms, referral tracking, with role-aware access and an audit trail.
- 🎓 Schools & education Student records, parent intake, club rosters, attendance, kept in your district's WordPress install, with role-aware access and an audit trail per change.
How to actually build it
Step-by-step guides for the common patterns.
If you've decided Gravity Tables is the right fit, these guides cover the patterns most people pick it for. Each has copy-ready shortcodes and the PHP for the custom bits.
Guide
How to build a customer portal with Gravity Forms and Gravity Tables
A complete walkthrough for building a self-serve customer portal on WordPress. Per-user filtering, inline editing, role-aware exports, audit trail, all from one shortcode.
Guide
How to show users only their own Gravity Forms entries
A complete walkthrough for filtering a Gravity Tables view so each logged-in user sees only the entries they submitted, with role permissions and edge-case handling.
Guide
How to add inline editing to Gravity Forms entries
Step-by-step guide to enabling click-to-edit cells on a Gravity Tables view, with validation, role gates, audit trail, and the gotchas that come up in production.
Guide
Build an event registration and attendee dashboard with Gravity Forms
A complete pattern for running an event off Gravity Forms: public registration form, organiser triage workspace, on-the-door check-in tablet view, public attendee directory, and post-event reporting. One form, four URLs, no Eventbrite fee.
Or browse all guides.
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