Honest comparison
Gravity Tables vs TablePress.
TablePress has 800,000+ active installs and is genuinely free forever. Gravity Tables is a paid product that's dynamic, editable, and Gravity-Forms-aware. They serve different jobs, and yes, sometimes TablePress is the right answer.
TablePress is for static tables you maintain by hand. Gravity Tables is for dynamic data that changes every day.
Pick Gravity Tables when
- Your table's rows come from Gravity Forms submissions
- You need users to edit cells from the front-end
- You need filters, sorts, and search to actually drive the data shown
- You need role-based permissions on who sees what
- Your data changes daily, TablePress would mean editing the table by hand each time
- You want a live totals row that respects active filters
Pick TablePress when
Free WordPress plugin for static / manual tables
- Your table is static reference data (pricing tiers, FAQs, comparison charts you control)
- You maintain rows by hand in the WP admin, adding entries is a quarterly task, not daily
- You don't need editing by anyone other than admins
- You don't use Gravity Forms at all (or use it for unrelated forms)
- You're budget-zero and the table is genuinely simple
Feature-by-feature
No marketing checkmarks. Real differences.
Some features only one of us has. Some are present in both but implemented differently. We tell you which.
| Feature | Gravity Tables | TablePress |
|---|---|---|
| Free forever TablePress has Pro for advanced features | Free tier (3 tables, 500 entries) | Yes |
| Reads from Gravity Forms | Native | |
| Source of data | GF entries, dynamic | Manual entry / CSV import |
| Frontend editing TablePress is admin-edit only | Yes | |
| Search & filter | Multi-filter, date range, multi-select | DataTables search (Pro) |
| Sorting | Built-in, multi-column | Yes (Pro) |
| Pagination | Built-in, server-side | Yes (Pro) |
| Mobile responsive cards | Yes | Responsive table (Pro) |
| Role-based access | Yes | |
| Bulk operations on rows | Yes | |
| Excel / PDF export | Yes | CSV only natively |
| Auto-refresh / live data | Yes | |
| Active installs | Newer | 800,000+ |
| Setup time for static table | 2 min | 2 min |
| Setup time for dynamic GF table | 5 min | Not the right tool |
| Pricing | Free / $95.88 yr / $971.88 yr | Free / $79 yr (Pro) |
The bottom line
If you need a static "Our pricing tiers" or "Comparison of widgets A/B/C" table, TablePress is excellent and free. The moment your data starts coming from Gravity Forms, or needs editing, role gates, or live filters, you've outgrown TablePress and Gravity Tables is the right tool.
Compiled by someone who has shipped Gravity Forms projects for 7+ years and uses both tools where appropriate. If you want a second opinion on which fits your specific case, email me, I'll tell you straight.
Common use cases
If you're evaluating TablePress for…
…here's how Gravity Tables fits each of these jobs.
How to actually build it
Step-by-step guides for the common patterns.
If you've decided Gravity Tables is the right fit, these guides cover the patterns most people pick it for. Each has copy-ready shortcodes and the PHP for the custom bits.
Guide
Build an event registration and attendee dashboard with Gravity Forms
A complete pattern for running an event off Gravity Forms: public registration form, organiser triage workspace, on-the-door check-in tablet view, public attendee directory, and post-event reporting. One form, four URLs, no Eventbrite fee.
Guide
How to build a moderation queue with Gravity Forms and Gravity Tables
Pattern for sites that accept public submissions and need a staff workflow to approve, reject, or flag entries. Two shortcodes, one form, one audit trail.
Guide
How to export Gravity Forms entries to CSV, Excel, or PDF
A complete walkthrough for exporting Gravity Tables data, file formats compared, filter behaviour, large-dataset handling, security, and the gotchas that come up when exports go out the door.
Guide
How to set up role-based permissions for Gravity Tables
Restrict who can view, edit, and export a Gravity Tables view based on WordPress roles and capabilities. Server-side enforced, with edge-case handling and recipes.
Or browse all guides.
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