Honest comparison
Gravity Tables vs GravityView.
Both render Gravity Forms entries on the front-end. They're not the same product, they're complementary tools that solve different problems. Here's the honest read on which one to pick (or whether you need both).
GravityView is the better display tool. Gravity Tables is the better editing-and-operations tool.
Pick Gravity Tables when
- You need users to edit entries from the front-end (inline cell edits, validation, audit trail)
- You need bulk operations (approve / delete / export 1,000 rows in one click)
- You need a totals row that respects active filters
- Your data is fundamentally tabular, rows × columns, with totals and aggregates
- You want role-based per-column edit permissions
- You need real Excel (.xlsx) and PDF exports, not browser-print workarounds
Pick GravityView when
Visual layout system for Gravity Forms entries
- You're building a directory site with detailed single-entry pages
- You need a heavy map view with custom marker clustering
- Your output is fundamentally document-shaped rather than tabular (a property listing, a member profile, a portfolio piece)
- You're already deeply invested in the GravityView ecosystem (extensions, layouts, integrations)
- You need multi-step entry creation flows from the front-end
Feature-by-feature
No marketing checkmarks. Real differences.
Some features only one of us has. Some are present in both but implemented differently. We tell you which.
| Feature | Gravity Tables | GravityView |
|---|---|---|
| Display GF entries on front-end | Yes | Yes |
| Inline cell editing | Yes | Single-row edit screen |
| Bulk select & operate GV has limited bulk delete via DataTables addon | Yes | |
| Totals row with live recalc | Yes | |
| Mobile card layout GV uses its own list layout | Yes | Yes |
| Role-based per-column edit | Yes | Per-view, not per-column |
| Excel (.xlsx) export | Yes | CSV only out of the box |
| PDF export with formatting | Yes | Via separate paid extension |
| Auto-refresh / live polling | Yes | |
| Date-range / multi-select / range filters | Yes | Search bar + sort, filters via addon |
| Map view with markers | Coordinates column preview | Full Maps layout |
| Single-entry detail page | Optional | Native, main use case |
| Multi-step front-end edit | Inline only | Yes |
| Visual layout builder | Shortcode-first | Drag-and-drop editor |
| WordPress.org listed | Yes | Yes |
| Pricing (Pro tier) | $95.88/yr | $99/yr |
The bottom line
For most "I need a dashboard with editable cells, filters, and a totals row" jobs, Gravity Tables is the right tool. For "I need a beautifully laid-out single-entry view", GravityView is. Plenty of teams use both.
Compiled by someone who has shipped Gravity Forms projects for 7+ years and uses both tools where appropriate. If you want a second opinion on which fits your specific case, email me, I'll tell you straight.
Common use cases
If you're evaluating GravityView for…
…here's how Gravity Tables fits each of these jobs.
- 🪪 Customer portals Let customers view and edit their own submissions, orders, profiles, support tickets, without ever logging into wp-admin.
- 🎟️ Event management Live registrations, real-time check-ins, RSVP tracking. Your team sees attendance change as the event runs.
- 📊 Business dashboards Surface your KPIs and form-based metrics on a private page. Totals row + filters mean every team gets the slice they need.
- 👥 HR & onboarding Employee dashboards, application status tracking, document checklists, driven by the forms you already use.
- 🩺 Healthcare Appointment management, patient intake forms, referral tracking, with role-aware access and an audit trail.
- 🎓 Schools & education Student records, parent intake, club rosters, attendance, kept in your district's WordPress install, with role-aware access and an audit trail per change.
How to actually build it
Step-by-step guides for the directory and portal patterns.
If you've decided Gravity Tables is the right fit, these guides cover the patterns most people pick it for. Each has copy-ready shortcodes and the PHP for the custom bits.
Guide
How to build a customer portal with Gravity Forms and Gravity Tables
A complete walkthrough for building a self-serve customer portal on WordPress. Per-user filtering, inline editing, role-aware exports, audit trail, all from one shortcode.
Guide
How to show users only their own Gravity Forms entries
A complete walkthrough for filtering a Gravity Tables view so each logged-in user sees only the entries they submitted, with role permissions and edge-case handling.
Guide
How to add inline editing to Gravity Forms entries
Step-by-step guide to enabling click-to-edit cells on a Gravity Tables view, with validation, role gates, audit trail, and the gotchas that come up in production.
Guide
Build an event registration and attendee dashboard with Gravity Forms
A complete pattern for running an event off Gravity Forms: public registration form, organiser triage workspace, on-the-door check-in tablet view, public attendee directory, and post-event reporting. One form, four URLs, no Eventbrite fee.
Or browse all guides.
Ready when you are
Stop exporting CSVs. Start shipping dashboards.
10 days of full Pro access. If it doesn't pay for itself in the first week, you don't have to keep it.